Bay House Condominiums   
Council of Co-Owners

             
          Welcome to our Bay House Condominiums Website!

Instructions to guide you through the website:  For the security and protection of our owners, some of the pages are password protected.  Passwords will change periodically (for security) and you will be notified by email.  If you have forgotten your current login and password, please contact the office.  If you are a guest visiting our website, please feel free to browse the pages that are available for public viewing.  

When using our site, you may click on the highlighted underlined word (or group of words) to open an item.  Items will open in a different window, however, pages of the website don't open in separate windows.  You will need to use the back arrow (at top left of page) to return to the previous page or simply click on a new page from the list on the left-hand side.  Some pages contain more information than others, so please scroll down to make sure you can view all contents of the page.  You don't want to miss anything!!






        CELEBRATION OF LIFE
                 
                 John Scotch Schiller, Sr.

There will be a Celebration of Life held for John on Saturday, July 14, 2018 at 2:00 p.m. at Charlie Marshall Funeral Home located at 2003 W. Wheeler, Aransas Pass, TX.

 

Please visit their website to view his obituary and sign the guest book.   www.charliemarshallfuneralhomes.com

 

                             ***

             JOHN SCHILLER
             Property Manager

It is with great sadness that we share the news of the sudden loss of our Bay House Property Manager John Schiller.  John passed away with family by his side yesterday afternoon in a Corpus Christi hospital after undergoing emergency surgery on Monday evening. 

John’s care and devotion to Bay House over the past eight years will always be remembered and he will be sorely missed by all of us.  More than just our manager, John was a colleague and friend to all of us. 

Further arrangements are unknown at this writing but we will keep all of you informed as soon as we have details.  We respectively ask that you please refrain from calls to the office asking for information regarding John.  This is a difficult time for all of us as we grieve the loss of our friend and manager and especially hard for Pam and Ed, who worked closely with John on a daily basis.  We will inform you as soon as we know any further arrangements.  Thank you for your understanding. 

On behalf of the Bay House Council of Co-Owners, a monetary gift will be presented to the Schiller family in remembrance and appreciation for his dedicated service to our community and owners.  Some of us may want to remember John on a personal basis and we are currently working on a way for those who desire to do so.  We will be providing that information to you as soon as possible.

On behalf of all of us at Bay House, we send our sincere condolences and deepest sympathies to John’s family and loved ones.  They will remain in our thoughts and prayers.  May God bless. 

Noel Byrne, President

Bay House Council of Co-Owners

REBUILDING
BAY HOUSE
TOGETHER!


NOTE:  BE SURE AND SCROLL DOWN THIS PAGE TO VIEW UPDATED PHOTOS OF THE REBUILDING PROGRESS BEING MADE!!



Check this website often for the latest updates as it pertains to our Bay House community rebuilding and recovery process.   You will also be receiving email updates from the Management & Board on a regular basis.  
                       

Please address all of your questions to:
bayhousecondos@sbcglobal.net

You may click on the headings in the left-hand column for the Bay House Rebuild Updates:
REBUILD Updates
Any updates from the BOD or Management Team
REBUILD FAQ Responses
Responses to email inquiries
REBUILD Schedule 
Building Schedule Notifications sent to owners via email
******************
You may also still click on the headings in the left-hand column for all past Post-Hurricane Harvey Information:

Post-Harvey Updates
Any updates from the BOD or Management Team sent via email
Post-Harvey FAQ Responses
All responses to email inquiries

We will be continually updating the information on this website and adding information as needed.

CONDOMINIUM NEWS & MESSAGE BOARD

Want to know what’s going on around Bay House? Find out here on the Condominium News & Message Board! Visit often to get your updated local Bay House news and messages.  Have an event, news item or message you'd like to share with all your Bay House neighbors?  Let us know and we'll post it here.
                  Our Bay House Management Team                        
     
          Ed Naranjo - Interim Property Manager        

Pam Garrett - Our Office Manager



 Our Management Team is on-site Monday through Friday
7 am - 3 pm
  
Whenever we can be of assistance, please contact us at:
 361-790-7165        

Email us at:  bayhousecondos@sbcglobal.net

Mailing Address: 
P O BOX 2235
 Rockport, Texas 78381

*Our office is the management office for the residents of Bay House Condominiums only.  We do not handle rental or sales requests. Please contact your respective rental & real estate agents for that information.

**********
  BAYHOUSE BOARD OF DIRECTORS
Noel Byrne, President (2601)*
Tommy Stewart, Vice-President  (2402)*
Lynn Renaud, Treasurer  (1706)*
DIRECTORS:
Joe Ebrom (2302)*
Bonnie Gilson (1503)**
George Hite (2604)****
Elaine Miller  (2603)*
Dorothy Rhoades (1704)***
Burl Smith (1705)**
Bill Stallings (2404)**
Shanna Starkey  (2710)*
Howard Stridde  (1601)*** 
Becky VanderVort (1702)****

*will serve extended term until September 2019
**will serve regular term until September 2020
***will serve regular term until September 2019
****former Board Presidents to serve until September 2019

SAVE THE DATE!!

Please mark your calendars now for our
2018 Annual Meeting!

Saturday, September 22nd

ALLEGRO HOUSE



12 NOON - 1:00 PM    LUNCHEON

1:00 - 4:00 PM    ANNUAL BUSINESS MEETING

          Detailed information to follow at a later date. Hope to see all of you there!

__________________________________________

          HELPFUL INFORMATION LINKS     


CITY OF ROCKPORT OFFICIAL WEBSITE 



          ROCKPORT-FULTON CHAMBER OF COMMERCE    
          OPEN FOR BUSINESS LIST



THE ROCKPORT PILOT
You can subscribe to the email edition of the Rockport Pilot on this site.

AEP TEXAS

It has been recommended by AEP Utility that owners should contact their individual electricity provider to inform them if you are not currently using any electricity at all or your electricity usage is minimal as compared to the past.  Due to Hurricane Harvey and the number of either damaged meters or limited access to meters, they might not be reading all meters and bills might be estimated based on your prior usage.  Owners need to inform their electric provider and not assume that they are aware of the condition of your unit and your current power usage.  They also recommend that if you are not using any power at all, you can have them temporarily disconnect service so you don't receive a bill.  If you receive a bill which you feel is not correct, you can request for them to come read your meter and adjustments will be made. 



   ARE YOU A FACEBOOK MEMBER????

If you are a FACEBOOK user, here are a few Facebook pages you might be interested in following for up-to-date information on Post-Hurricane Harvey efforts in Rockport:
(you will have to go into your FB account to pull up these pages, could not direct link due to privacy protection, however, they are public sites easily accessible through FB)


      


  •           

  REBUILDING BAYHOUSE
 IMPORTANT INFORMATION 
   

SCROLL DOWN ON PAGE to REBUILDING PROGRESS CONTINUES
TO VIEW PHOTOS OF LATEST PROGRESS!


SPECTRUM CABLE UPDATE


Please be advised that Spectrum Cable is in the process of changing service from analog to digital.  New cable boxes and remotes have been installed in all building units except the 2000, 2300, 2400, 2500, 2600 and part of the 2700 building.  The cable boxes for these buildings are being held in the office where you can pick them up at your convenience when your unit is restored.  Each unit has received 3 boxes and remotes which have been programmed to your specific unit.

When setting up your own boxes, you will need to call Spectrum at                 1-833-697-7328 and they will help you set it up.       When calling Spectrum, please give them the following information:

 Account Name:  BAYHOUSE CONDOS
Phone # for Account:  361-790-7165
  Address for Account:  1841 Broadway Street       
                        Rockport, TX 78382
Type of Account:  Bulk

We are currently working with Spectrum regarding the installation and distribution of the new cable wiring required upon  conversion to digital.  You will be sent an updated email regarding Spectrum Cable as soon as we have a definitive answer regarding the new cable wiring required.

*****************************************************************
UPDATE #12
PLEASE REFER TO THE REBUILD UPDATES PAGE TO VIEW


UPDATE #11
PLEASE REFER TO THE REBUILD UPDATES PAGE TO VIEW

UPDATE #10
PLEASE REFER TO THE REBULD UPDATES TO VIEW


UPDATE #8
PLEASE REFER TO THE REBUILD UPDATES PAGE TO VIEW

Please review the information outlined below to familiarize yourself with the procedures in place regarding your unit’s interior restoration to help insure that your Bay House home will be restored to the condition you desire.   

1)      YOUR  BUILDERTREND  PERSONAL  WEBPAGE

 

 As discussed in previous updates, each owner has been assigned a personal webpage for your individual unit on the Buildertrend website.  Everything starts with establishing your webpage. If you have any questions regarding the Buildertrend webpage set up, please contact Stephanie Brown by email at sbrown@roadrunnerrestoration.com or by phone at (281) 358-0999.

Your personal webpage will have all the details of your unit’s restoration plan.  A selection of upgrade options will be offered at the owner’s expense and will be available to view on your personal webpage. You will be informed how to make those selections.  This webpage will be your personal communication tool where you will be informed of the progress being made on your condo including any upgraded selections you may desire, as well as finalizing the budget for your unit’s restoration.   It is very important to follow this procedure to insure everything is documented and within the scope of work provided by our insurance settlement.  

   

                                    2)     YOUR INDIVIDUAL RESTORATION PLAN

Once your webpage has been established, you may request a meeting with a representative of Roadrunner to discuss your individual restoration plan.  That meeting can be held at your unit or over the phone, if you prefer.  The scope of work approved for your home will be reviewed with a Roadrunner representative at this meeting and you will be able to request whatever upgrades you wish at that time.  Once you and Roadrunner have agreed on your plan, it will be submitted to our project manager, The Mathis Group, for approval.   If Roadrunner is going to do the work and it is within the scope approved by our insurance settlement, there is nothing more for you to do.  However, if you have selected upgrades you wish Roadrunner to install or build, you will need to include your check payment  for the expense of the upgrades.  The costs of those upgraded selections will be priced out while you are developing your plan and will also be indicated on your webpage. 

                          
                       3)    
CHANGE ORDER PROCEDURE

You will also be able to request an allowance for any work you wish to be done by another contractor hired by you.  Once you and our  general contractor have a plan in place, Roadrunner will prepare what  will be referred to as a CHANGE ORDER which will provide the written detail needed for approval of your restoration plan.

If you choose to have your own contractor do all or part of your work, the change order procedure will require that your builder/contractor must provide documentation that they are on the approved contractor list for the City of Rockport.  You/your hired contractor will also be held responsible for providing any permits or inspections required.  When meeting with the representative of Roadrunner, you will need to provide a written detailed plan/contract with costs to submit for approval by both Roadrunner and The Mathis Group who will evaluate your plan/contract to determine the amount of insurance reimbursement available.  Total cost will be prepaid first by the owner and then following a passed inspection once work is completed, payment to the owner by insurance proceeds. 

Once the required procedures have been completed and approval has been granted by our professional team, your plan will be presented to the Board for final approval.  Please note that NO WORK WILL COMMENCE ON ANY UNIT until final approval has been received.  It is also very important to remember that even if you are hiring your own contractor for all or part of your work, the schedule must also be approved by Roadrunner so as not to create a conflict with other scheduled work.

4)      BALLOTS FOR ALTERATION & IMPROVEMENT EXTERIOR CHANGES

Please promptly return your ballots when we ask for your vote on an exterior change.  Our Bylaws require approval from 67% of all owners so we need your “yes” or “no” vote in order to move our restoration forward without delay.  We anticipate that with so much work being done throughout the complex, there will be multiple owner requests and we all deserve a prompt answer.  Thank you for your cooperation.





ALTERATION & IMPROVEMENT BALLOTS




ALTERATION & IMPROVEMENT BALLOT
(sent to owners 6/8/18)

Removal of unused second floor window on 1601 end unit; ballot vote due 7/6/18


ALTERATION & IMPROVEMENT BALLOT
(sent to owners 5/11/18)

APPROVED BY OWNERSHIP

The Board of Directors has received an owner request to replace the existing small slider door into the downstairs bedroom with windstorm certified and approved windows.  This request applies only to END UNITS with this particular configuration. 

 The modification does not jeopardize the safety or soundness of the building nor does it alter the overall appearance of the complex.  The replacement of the small sliding door into the downstairs bedroom will apply ONLY to the END units.  The existing small sliding door is located in the back corner of the patio/deck and not easily visible.  



ROOF & BUILDING COLOR
SELECTION BALLOT INFO

 

Exterior Roof & Building Color Selection Ballot
(sent to owners on 3/30/18)
  

 

Please be advised that the voting period for the Exterior Roof & Building Color Selection is closed.  OPTION B has been selected. Option A received 41 votes and Option B received 60 votes (the required 50.1% majority vote).  The materials have been ordered and work is anticipated to begin in approximately 2-3 weeks.

                     ROOF WORK UNDERWAY!














            

 

 

BULKHEAD REPAIR PROJECT
SPECIAL ASSESSMENT APPROVED

 

                     Bulkhead Project Update (March 23rd)
The bulkhead project has been delayed until we have determined if the Corps of Engineers will need to provide permits or guidance. In addition, we have determined that additional engineering and oversite is needed which will raise the cost of the project to approximately $1,650,000.  This will require an increase to the assessment from $5,000.00 to $7,000.00.  However, you will not be billed until we have completed this next step and have confidence in our budget.  More information to come on this in the next updates.
 


Below dated: February 7, 2018

The other major project we are undertaking will be the total replacement of our bulkhead.  The project was overwhelmingly approved by more than 90% of our owners.    We are projected to begin this extensive project in late March or early April 2018. Our bulkhead committee is still working on the engineering aspects to complete the final contract.  We expect this replacement bulkhead to have a lifespan of over 50 years so it is extremely important we get this right. 

A special assessment of $5,000.00 per unit was approved to pay for part of the project.  As discussed at the meeting, this assessment may have to be adjusted based on the final cost for the construction.  Please be assured that if the amount is greater than the approved $5,000.00 per unit per owner, owners will be asked to reaffirm their approval by email.   Along with the approval of the special assessment, ownership also approved to authorize the BOD to expend the sum of approximately $1,400,000 for the reconstruction and repair of the bulkhead and to borrow, on behalf of the association, up to the sum of $810,000 from a financial institution to be used for solely for the reconstruction and repair of the bulkhead. 

Once final determination is made and affirmed, an invoice will be sent that will provide 30 day notice before payment is due.  A payment option will also be offered which will require 50% payment at 30 days, 25% at 60 days and the remaining 25% due at 90 days from the invoice date.  Details of dock replacement options will be included in our final bulkhead contract.  We expect this will include an option to rebuild the dock at a set price per square foot and an option to just reset pilings at a confirmed price.  There will be more details to follow which will be included in future rebuild updates.



____________________________________________________________________________________________

                
             



    ARANSAS COUNTY APPRAISAL DISTRICT
    2018 TAX VALUATIONS ADJUSTMENT

The Aransas County Appraisal District and the Board of Directors have agreed to adjust the tax appraisal for the 2018 tax year.  This applies to taxes for the calendar year 2018 (January 1-December 31, 2018). The Appraisal office has agreed to reduce the “Improved/Building” valuations of Buildings 1500, 1600, 1700, 2000, 2100, 2200 and 2300 by 50%.  Buildings 1800, 1900, 2400, 2500, 2600 and 2700 have had the “Improved/Building” valuations reduced by 75%.  The “Land” valuation for all units will remain the same as in 2017.  This reduction in value will appear in the notices that will be sent out by the appraisal district in the near future.  Please note that this change does not limit an owner’s right to appeal their individual tax bill.

*********************************************************************************


    SELECTION OF REBUILDING TEAM FOR BAY HOUSE


  We have selected Roadrunner Restorations as our General 
   Contractor and  The Mathis Group as our Project Manager.



RESTORATION PRELIMINARY SCHEDULE

(Sent to owners on 3/22/18)


Roadrunner as General Contractor, The Mathis Group as Project Manager and the Board wish to provide as much information as possible regarding the work schedule so owners will have an idea of when to expect work will happen on their property.      It is very important to keep in mind that this is a restoration project and unlike new construction we often will not know the full scope of work on an individual building until we start the demo process.  That is why we label this a “Preliminary Schedule”.  Each owner will get at least two weeks’ notice before work commences on your building/unit.




RESTORATION PLAN PROCESS
TO-DATE (2/7/18)

The construction team is in the process of examining each building and individual unit and is expected to have a full restoration plan within the next several weeks.  Once that plan is in place, a password protected web page for each owner/unit will be established and the details of the restoration plan will be discussed by unit with each and every owner.  It will be during that discussion when an owner may bring up any concerns, ask any questions, point out any damage or issues that need to be further studied, and develop a customized upgrade package, if desired.  Any upgrades handled by the general contractor will be considered a “change order” to the rebuilding contract at the owner’s expense with payment for the cost of the upgrades required at that time.  Our contractor will schedule an appointment with each owner for this purpose.

Owners who desire to have their own contractor complete the interior build-out will be required to adhere to the following procedure: All contractors must be approved by both the City of Rockport and the Construction Committee of the Board.  Each will be required to submit a complete set of plans or scope of work, a budget and all necessary permits.  A review by the general contractor will also be required to insure that there is no conflict between the plans of the general contractor and owner’s contractor.  Once approval is given, an insurance allowance will be established to be paid to the owner upon completion of the work and will require an inspection that confirms the work is complete, in compliance with code and all permit requirements met.  Owners will not be reimbursed for any work performed that does not follow this procedure. There will be no exceptions.


As mentioned above, each owner has been sent an email inviting you to join Buildertrend which will be your own password protected page for communication with Roadrunner Restoration.  Please refer to above for information. 

COPY OF EMAIL SENT OUT TO OWNERS:



****************************************************************************
PHOTOS!!!
REBUILDING PROGRESS CONTINUES!


Posted on 6/13/18




1700 (new roof being installed)



1800 (new roofing  being installed)





1808 Structural repair & framing



Posted on 6/6/18



1500 Building (new roof & building paint)




1700 Building



1800 Building



Posted on 5/21/18


2400Building



2500 Building




1500 Building (new paint & roof)








1500 Canal Side of New Roof & Paint






Posted on 5/9/18


2700 Building



2400 Building




1500 New Roof being installed



1500 Building Painting Begun



1600  New Roofing



1500 & 1600 New Roofing Canalside View

Posted 4/20/18


2600 Building






2700 Building







2400 Building




Posted 4/11/2018





              2600 Building










2700 BUILDING













 ROOF REPLACEMENT PREPARATION




Work has already begun removing the old tile and preparing for our new roofs.  In the next few weeks, you will be asked to vote by email on a new color for both our buildings and our standing seam metal roof.  The design team at Roadrunner is currently working on renderings which will be sent to each owner for consideration prior to voting.




WORK HAS OFFICIALLY BEGUN!!!

 
2500 & 2600 BUILDINGS








 
  1500 & 1600 BUILDINGS
   

    NEW EXTERIOR PROPERTY FENCE COMPLETE
                                           



POSTED ON 5/9/2018
PLEASE REFER TO THE REBUILD SCHEDULE PAGE FOR NOTIFICATIONS 5 !!

POSTED ON 4/16/2018
PLEASE REFER TO THE REBUILD SCHEDULE PAGE  FOR NOTIFICATIONS 4 !!


***************************

POSTED ON 4/3/2018
PLEASE REFER TO THE REBUILD SCHEDULE PAGE FOR NOTIFICATIONS  3 !!


**************************

 REBUILD SCHEDULE NOTIFICATION #1 & 2

    All schedules will be sent to owners in advance via email and posted to the REBUILD Schedule Notification page of this website. 

                                                 Buildings 2500 and 2600:

Work will commence on your buildings on Monday, February 19, 2018.  All owners must vacate the property and have all belongings removed by Sunday, February 18, 2018.  Due to the extensive amount of damage, a return date has not been established as of this writing.                 


                                                 Buildings 1500 and 1600:

 

Work will commence on your buildings on Monday. February 26, 2018.  This work will involve the removal of tile and installation of new roof decking where needed, new water barrier and a standing seam metal roof.  It is expected this work will be completed by Sun, March 18, 2018. 

You will not be required to remove your belongings but will be required to vacate your property during this period.
  You are encouraged to remove any valuables such as jewelry or things of a sentimental value while you are out of your property.  A meeting with representatives of Roadrunner will be scheduled in the next three or four weeks to discuss interior repairs and upgrades.


If you have questions, please contact:
 
        Restoration at phone : (281) 358-0999 or (888) 950-1616 
        Email Rick Daniel at :
RickD@roadrunnerrestoration.com

 

 

                                                       CITY OF ROCKPORT

There is a list of contractors registered with the City of Rockport available on the City of Rockport website or click below.  Each of these contractors has filled out appropriate paperwork and have been approved to begin restoration efforts following Hurricane Harvey. All contractors listed have been issued an official city identification card along with a window sticker for their vehicle.  This list is comprised of  a varied list of companies both on a large and small scale,  some of which may be too large for the task of simply removing personal damaged property from an individual condo so further research may be needed
                
             
APPROVED LIST OF CITY REGISTERED CONTRACTORS

 

 

                           Debris Removal
                         
Any debris removed from your individual unit MUST be placed in a designated area located near the tennis court.  IT MUST BE SEPARATED INTO CATEGORIES (there will be signage, please be sure to place the appropriate items in its category).  These categories are:
                                                 MATTRESSES
                                                 APPLIANCES
                                                 METALS
                                                 FURNITURE
                                                 ELECTRONICS
                                                 CONSTRUCTION DEBRIS

All personal debris hauled off or taken to the designated area by our tennis court must be  separated by category.  No personal property item   debris should be stacked outside of your unit or by our trash dumpsters.
Household garbage and trash may continue to be placed into our dumpsters for regular pick up.  
 

 

 

 

 

 

 

 

 

 

 

 







      

 

                                                                                                 
                                                                        
                                                                                      

                                                      
                                                                                 
                                
                                                                                                      
                                          


                                                         

Website Builder